How can your business benefit from a sophisticated T&E tool?

As business picks pace and corporate travelers hit the road or airport again, companies need to ensure they meet the growing needs of their business travelers while ensuring a close watch on their travel spend and budgets.

Corporates around the world are welcoming face-to-face business meetings again but most of these trips come at the cost of a tightened travel policy. Implementing an effective, flexible and cost-efficient spend management tool will not only ensure a safe and seamless booking experience for your employees, it also means better control and visibility for travel managers, over the entire booking and expense process.

Today there are a multitude of new, sophisticated tools allowing companies to meet their employees’ travel needs, while managing back-office budgeting and reporting effortlessly. 

An effective T&E solution will allow travelers to search and book for flights and hotels, access and manage their itinerary, check in for their flights online, arrange airport pick-ups, contact local contacts and services, capture expense receipts, and approve or reject trip and expense requests, all in one place.

Other benefits include:

Customization: From setting up your trip to expense approvals, notifications, re-minders, an effective T&E tool can be customized to serve each employee, based on their travel needs and preferences.

Easy Reporting: One of the most mundane, yet necessary tasks before, during and after your travel. An effective T&E platform can allow easy automated reports, which means less time on manual submission of reports. Today there are tools that also allow for instant upload of receipts and invoices which can also be instantly accessed by travel managers alone or across several departments such as human resources, operations and/or finance.

Easy Approvals: On the go and waiting for an approval? An T&E management tool can ensure easy and instant  approvals from decision makers, especially when polices keep changing pace and a quick response is key to ensure quick action.

Savings: Boost cost savings may be the single most important requirement by any travel manager today. Setting pre-defined limits on allowable expenses allows companies to stick to the budget and ensures employees don’t mismanage funds.

Safety: The safety of your employee remains the single-most important thing, especially in a post-Covid  environment where travel restrictions, Covid hot-spots and border restrictions, still exists. A modern travel management platform will allow tracking of employees in real time ensuring their safety. Even in the future, these tools can allow managers to tweak system policies ensuring employees are always on the loop.